Parish Reports

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Parish Reports

In order to streamline the reporting process for parishes, the various reports requested by the archdiocesan curial offices have been grouped below according to the months in which they will be sent to pastors in the official Priests’ Mailing. Each mailing will specify which reports need to be acted upon and the timeline for completion.

January

Tax Exempt Filing

In mid- late January you will receive a parish-specific packet that needs to be completed and returned to the RE office in Early February. This exercise is mandatory and necessary to keep the Parish property tax exempt from Real Estate taxes. If you have any questions, please contact:

  • Theresa Whaley
  • Real Estate Coordinator
  • Archdiocese of Denver
  • 1300 South Steele Street
  • Denver, CO 80210-2599
  • 303.715.3271
  • [email protected]

February

April

Insurance Questionnaire

The Annual Insurance Questionnaire used to update insurance exposure/underwriting information for the new fiscal year beginning on July 1. You are asked to review current information and indicate any additions/deletions to your operations. It is important to complete all categories of requested information. If no changes are required, simply have your parish pastor sign and date the questionnaire and return the form to Office of Risk Management.

If you have any questions, please contact:

  • Peter J. Cronan
  • Director, Risk Management and Insurance
  • Archdiocese of Denver Management Corporation
  • 1300 South Steele Street
  • Denver, CO 80210-2599
  • 303.715.3150
  • [email protected]

HR Open Enrollment

Annual open enrollment for health insurance (medical, dental, vision and supplemental coverage) for the new benefit plan year takes place every year during the month of May with an effective date of July 1. Please contact your parish business manager for details regarding this annual event.

August

Official Catholic Directory (OCD) Update

Every Fall, the OCD publisher (Kenedy & Sons) updates the listing content located under the Archdiocese of Denver’s OCD section.  That update process includes reviewing and updating of Parish information.

As of 2018, that OCD update process is electronic, with the publisher emailing update notices to all entity listings directly, including to Parishes.  That publisher notice includes log-in and update instructions.

If your Parish doesn’t receive an email, it is because the contact name/email on file with the publisher per the previous year update process is now out of date.

At about the time the OCD publisher issues update notices, the Archdiocese office overseeing OCD updates (currently the Legal Department) will endeavor to send out any additional instructions/reminders to Parishes.  This reminder will assist Parishes in getting to the update webpage regardless of whether the Parish has received a direct email from the publisher.

Please note the following when updating:

  • Review and update Parish contact and personnel information as the Parishes desires, but know that a lengthy listing of personnel is not necessary nor appropriate. That type of detail is better suited to a Parish website.
  • Review and update Parish school information, if applicable, though again, lengthy listing of personnel is not necessary nor appropriate. That type of detail is better suited to the Parish School website.
  • DO NOT enter in parish statistical information, though please try to take the time to enter in “0”s as placeholders.  Why?  The OCD statistical requests are duplicative of what is already sought by the Archdiocese of Denver in the annual parish deanery reports, so please be attentive to completing the deanery reports.
  • DO NOT edit mission/quasi-parish/sub-organization information WITHOUT first contacting the office named below to discuss any perceived errors in current publisher records.  Why?  The administrative office below maintains a list of canonical actions taken by the Archbishop and his various advisory bodies during the preceding year. Any OCD edits to parish/mission canonical status must be consistent with that Archdiocesan list of canonical action.

If you have any questions, please contact:

  • Rebecca N. Welborn, Esq.
  • Director, Legal Department
  • Archdiocese of Denver Mgmt Corp.
  • 1300 S. Steele St.
  • Denver, Colorado 80210
  • 303.715.3273
  • [email protected]

Mass Attendance Form

October is the month that each parish is asked to record attendance at all of the Sunday Masses, as well as the attendance at the Masses of Anticipation celebrated on Saturday.  Mass Attendance Count forms are mailed to the Pastors in the Priest Mailing in August and emailed to the Parish Business Managers in mid-September.

If you have any questions, please contact:

  • Caroline Rose
  • Executive Assistant, Office of Finance, Administration, and Planning
  • 1300 S. Steele St.
  • Denver, Colorado 80210
  • 303-715-3258
  • [email protected]

Confirmation Date Request Form

This form is required to schedule Confirmation Masses at the parish. This form is mailed to priests each year in July. All requests must be submitted by September 1.

If you have any questions, please contact:

  • Sandra Miley
  • Scheduling Assistant and HTC Coordinator
  • 1300 S. Steele Street
  • Denver, CO  80210
  • 303-715-3129
  • [email protected]

EMHC Re-mandation

Extraordinary Ministers of Holy Communion assist the Priest with the distribution of Holy Communion when a genuine pastoral need arises. EMHCs should receive sufficient spiritual, theological, and practical preparation to fulfill their role with knowledge and reverence. This is done with a re-mandation process that the Office of Liturgy provides every four years.

October

Others

Imprimatur Process

Prior to the Imprimatur Process beginning, the work being considered for an imprimatur must be professionally edited. Once this is completed, proof of the work being professionally edited should be submitted, along with the publication itself, to the Office of the Chancellor.

There are two stages to the Imprimatur Process. The first involves assignment of a censor librorum by the Chancellor to review the publication. The censor will examine the work to ensure that it does not contradict the Church’s teaching on faith and morals. If any issues are uncovered, the censor will discuss them with the author and attempt to resolve them.

If the censor is able to state that nothing prevents the publication of the book, then he or she informs the ordinary that nihil obstat (nothing stands in the way) of publication. The second stage of the process involves the ordinary receiving the censor’s review and deciding whether or not to declare imprimatur, that is, “let it be printed.”

More Information on the Imprimatur Process

Speaker Approval Process

The speaker approval process exists to help the Archbishop of Denver carry out his duty under Canon Law to protect the integrity and unity of the faith. This process applies to speakers from outside of the Archdiocese of Denver who are invited to speak on topics that are related to faith or morals. Speakers who reside in the Archdiocese of Denver do not need to complete this process but should obtain permission from the pastor of the parish where they wish to speak.

Job Description Template

This job description template is provided to assist you in creating valid job descriptions for your organization.  Please contact Human Resources at 303-715-3208 for assistance with this employment requirement.

Job Description Template

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